Project Leader Resources
Everything you need to plan and lead a sucessful Beach & Riverside Cleanup project
Thank you for leading a project for this year’s SOLVE Beach & Riverside Cleanup! Please review this page in its entirety, and begin by familiarizing yourself with the roles and expectations of both SOLVE and project coordinators.
If your project is on Sept 24, please call our office by 3pm at 503-844-9571 with your preliminary results so we can include that in a statewide day-of-event press release.
Essential Day of Event Forms
- Day of Event Checklist
- Volunteer Safety
- Day of Event Report Form
- Small Grant Reimbursement Form
- Community Service Credit Form
- Adult Waiver
- Youth Waiver
All volunteers must sign a SOLVE volunteer waiver form prior to participating in an event. If you have any questions about this policy, or if you have your own waiver that you are required to use, please contact SOLVE as soon as possible. Adult waivers and youth waivers can be downloaded and printed prior to the event. You will receive some printed waivers with your supply order.
SOLVE provides free materials such as litter bags, vinyl gloves, safety vests, first aid kits, and sharps containers. Please order supplies by August 19th so we will have time to fill orders to ship or deliver on the road trip.
A limited number of small grants of up to $100 for qualifying expenses are available. A grant application must be completed by August 19th in order to be considered for funding. After the event, you must submit a small grant reimbursement form with reciepts to SOLVE within 30 days.
If there are food items, plants, recognition gifts, or other items that you would like that aren't covered by the small grant, many local businesses will likely be interested in donating to your project. If you acquire any in-kind donations, please have the business fill out SOLVE's In-kind Donation Form. Please send this back to SOLVE so we can thank them personally. The form also includes our tax-id number which may help entice a business to donate.
SOLVE requires written property owner/manager permission for all volunteer projects. Please use the appropriate permission form: Private Property, Public Property, or State Agency Owned Property. Property owner permission forms should be submitted to SOLVE by August 19th. Scan and send your form to email@example.com and mail the original to: SOLVE, Attn: Joy Hawkins, 2000 SW 1st Ave, Ste. 400, Portland, OR 97201.
Make arrangements for waste disposal at your site(s) with your local hauler, park, etc. Please call us if you need help with this.
- Recycling: If it makes sense at your site, consider recycling to divert waste away from landfills, contact your hauler about the best way to sort recyclables for pickup, and suggest to volunteers that they head out in pairs with one person carrying a recyclables bag and the other a landfill trash bag.
- E-waste: Oregon is now set up to process electronic waste products and requires that e-waste be kept separate from landfill waste. If you find e-waste keep it separate, and do not place it inside a waste container.
SOLVE provides assistance with volunteer recruitment and placement, including online volunteer registration, waiver forms and confirmation emails to all online registrants. Coordinators are expected to provide outreach to local groups in an effort to bring volunteers to your event project. There are many resources for recruitment online, such as our webpage on the subject. SOLVE provides an editable flyer (below) and a Social Media Guide for use by coordinators plus event advertisement.
Beach & Riverside Cleanup Event Poster:
Editabler Flyer Downloads:
Please note that our statewide outreach for the Beach & Riverside Cleanup will advertise the event as running from 10-1pm with a note that project times vary. If your project spans a different time frame, you may want to emphasize that in your local outreach to minimize confusion.
Volunteer registration opens on Monday, July 25th and you may direct volunteers to sign up beginning that day. Adults who sign up on the website will be able to sign an electronic waiver form, which will save time on the day of the event. After volunteers are registered for your project, they will receive a confirmation email with important project details as we have them from you. If your project is closed to community volunteers recruited through SOLVE, your project will not be listed on the website.
Project Planning Assistance
SOLVE offers Coordinators use of the Project Planning Resource Guide, a step-by-step manual to coordinating a SOLVE project. Coordinators are also free to contact SOLVE staff directly for project support. For non-service learning projects, contact Joy Hawkins at firstname.lastname@example.org or 503-844-9571 x317. For service learning projects, contact Quintin Bauer at email@example.com or 503-844-9571 x321.
Call Before you Dig
Oregon State law requires residents, contractors and anyone planning to dig anywhere in the state to call the Oregon Utility Notification Center at 811 at least 48 hours before digging. This is a free service.
Safety of volunteers is extremely important and should take precedence over any other plans. In addition to receiving safety information in his or her confirmation letter, volunteers should receive verbal safety instruction at the time of check in. For a complete list of safety concerns, see the Day of Event packet. You will receive one printed packet per site when I see you on the road trip. You can also download safety information here.
- Be sure to include these messages:
- Do not work above your ability.
- Take breaks as needed.
- List site hazards such as stinging nettle, steep slopes, water bodies, etc.
- Contact the project coordinator if you receive an injury.
International Coastal Cleanup
The Beach & Riverside Cleanup is part of the International Coastal Cleanup (which includes inland waterways, too). Over the past 25 years, Ocean Conservancy’s International Coastal Cleanup has become the world’s largest volunteer effort for ocean health. Nearly nine million volunteers from 152 countries and locations have cleaned 145 million pounds of trash from the shores of lakes, streams, rivers, and the ocean on just one day each year. The Ocean Conservancy provides litter data cards for volunteers to record litter types and quantities to track trends in trash. If you are leading a litter cleanup, please order data cards with your supplies.
Volunteer education is a top priority for SOLVE. Volunteers are often more motivated when they understand the full impact of their work. Please review the SOLVE educational webpages for ideas on information to share with your volunteers. We also offer educational boards, which can be ordered with the rest of your supplies.
July 25: Volunteer registration opens
Aug 19: Supply orders, grant applications and property owner permission forms due
Aug 29-Sept 2: Supply delivery road trip (valley & coast)
Sept 6-16: Portland Metro-area supply pickups
Sept 8: Supply delivery road trip (gorge)
Sept 24: EVENT DAY!
Oct 7: All wrap up paperwork due